Best property compliance software in the UK

Last checked 30 October 2026 · written by the team behind Hybrid Comply

We make one of the products on this page, which disqualifies us from calling a winner. What we can do is be accurate about what each tool says it does, read from the vendor’s own website rather than from a directory, and be specific about which kind of buyer each one suits. Where another product is the better answer, we say so by name.

First, split the category in two

“Property compliance software” in the UK covers two jobs that are routinely sold under one label, and most bad purchases come from buying across the line without noticing:

Back-office platforms. They run the business — rent invoicing and arrears, bank feeds, expenses, Making Tax Digital, tenancy documents, tenant portals — and include certificate expiry tracking as one module. Landlord Vision, Landlord Studio, PaTMa and Arthur Online live here.
Inspection and evidence tools. They exist to capture the condition of a building on site, score hazards, attach photographs to findings and produce a report a third party will accept. Hybrid Comply, InventoryBase and Property Inspect live here.

August straddles the line more than most: its centre of gravity is the compliance checklist, but it also does rent tracking and Making Tax Digital.

The shortlist, with what we verified

Hybrid Comply

Ours. An inspection and compliance evidence tool for UK landlords, agents and property managers. Certificate tracking with expiry reminders (gas safety, EICR, EPC and others); HHSRS hazard assessments across all 21 prescribed hazard categories; move-in and move-out readiness checklists; Decent Homes checks; routine fire, water and emergency lighting logs; photo evidence attached to individual findings; audit-ready PDF report generation and sharing; a property Trust Rating score; offline-capable iOS and Android apps with a web dashboard and cross-device sync; and AI-assisted guided camera inspections (“Hybrid Visio”) that analyse photographs and answer compliance questions as you go. Sign-in with Apple, Google or email. Free to download.

It is not accounting software, and it does not do rent collection, tenancy agreements or tenant screening. We also cover the care and supported-accommodation sector alongside standard lettings, which most lettings-oriented tools do not model.

Best for: anyone whose exposure is on evidence rather than on money — portfolios inspected by councils, funders, insurers or commissioners — and anyone who needs HHSRS scoring rather than a certificate tick-list. Not for: anyone who needs a rent ledger or a tax return.

Landlord Vision

The most complete back office of the group and the one with the longest market record. Its site positions it as property management software built for a whole portfolio and cites 22,000+ landlords, 27,000+ hours saved and £870m+ of total rent invoice value. Named features include compliance management (gas certificates, EPCs, insurance, with automatic reminders before renewals and a compliant / due-soon / overdue dashboard), safety certificate tracking covering EPC, gas safety and EICR, rental income tracking, expense management, bank feeds via Open Banking, data extraction from scanned receipts, a reporting suite, file management, a legal document centre, e-signatures, an integrated calendar and tasks, a tenant portal and service desk, mail merge, a correspondence tracking diary, and work orders. Making Tax Digital is in every plan and the site claims HMRC Recognised status. iOS and Android apps have launched. Every plan includes a free onboarding call and unlimited UK phone and email support subject to fair usage.

Published pricing when we checked ran from about £7.99/month (Starter, 4 tenancies, annual) through Standard £23.98, Premium £31.98 and Enterprise £67.98/month, excluding VAT, with extra tenancies charged per unit and a 14-day trial on every plan.

Best for: landlords and small agencies who want one platform for rent, accounts, tax and documents, with certificate reminders included. Also the one to look at if included UK phone support matters to you.

Full comparison: Hybrid Comply vs Landlord Vision

August

The best compliance-checklist experience we found, and the fastest to set up. It describes itself as property management software for self-managing landlords and HMOs and cites 3,000+ UK landlords. Its checklist is tailored per property to nation, property type and tenancy, with separate journeys for England and Wales versus Scotland, covering gas safety (CP12), EICR, EPC, deposit protection and prescribed information, Right to Rent and How to Rent, and HMO and selective licensing. Certificates uploaded from phone, desktop or email are read by AI, which extracts dates and suggests reminders you can approve, reject or edit; adding a property pulls EPC rating and expiry from government records. Reminders go out by push, email and SMS. It also does Open Banking rent matching with late and partial payment flags, room-level HMO tracking, tenant-reported maintenance, a free tenant app, Making Tax Digital submission from the web app, expense tracking, property insights, an AI property assistant and Excel/CSV reports.

Published pricing: Free (£0, 2 tenancies, 1 bank account), Growth £89.99/year (5 tenancies), Portfolio £149.99/year (20 tenancies), Portfolio+ £299.99/year (unlimited), with a 30-day trial on paid plans. Its FAQ showed monthly figures that did not reconcile with the annual ones, so confirm before buying. Platforms are an iPhone app, a web app and an Android app the FAQ describes as basic.

Best for: self-managing landlords and HMO operators who want one app for compliance paperwork, licensing, rent and tax, with very little setup effort.

Full comparison: Hybrid Comply vs August

PaTMa

Aimed at active property investors rather than at compliance specifically — its own strapline is “software for active property investors who value their time”. Three products: Property Manager (all-in-one task management, “compliance made easy”, deep data insights, no double-entry bookkeeping), Deal Finder for sourcing and appraising purchases (property insights, customised financial analysis, local data, save and export), and a Property Data API. Property Manager has solution pages for Making Tax Digital and accounts, compliance, inventories and HMOs. On compliance, the site describes notifications when certificates expire, a step-by-step tenancy-start guide, and a customer testimonial referring to traffic-light compliance; bank linking via Open Banking with expense entry prepares records for Making Tax Digital, and there is a Xero integration. Free tools include a buy-to-let profit calculator, a deposit calculator and a browser extension.

Published pricing for Property Manager: Free at £0/month for 1 unit, Pro at £15/month for 5 units with additional units at £1.50/month including VAT, a 14-day trial, no card required and no minimum term. We did not find a mobile app described on the Property Manager pages.

Best for: investors who are also sourcing deals and want appraisal, portfolio admin and certificate reminders from one vendor. The Deal Finder and Property Data API are genuinely distinctive and nothing else on this list does them.

Landlord Studio

A self-managing-landlord platform with a large user base — its UK compliance page claims over 80,000 landlords. Compliance is handled as a per-tenancy document checklist: “track every required document — gas safety, EICR, EPC, How to Rent guide, and deposit protection”, with recurring alerts for gas, electrical, EPC and other checks, notification before certificates expire, and reminders convertible into maintenance tasks. Beyond compliance it does rental accounting, HMRC tax reporting and Making Tax Digital, maintenance tracking, tenancy management including finding tenants, e-signatures, tenant communications with read receipts, rent and payment tracking with a cashflow chart, and bank feed reconciliation. iOS and Android apps are listed. Free for up to 3 properties with no card required, and a 14-day PRO trial for new sign-ups. Agents get a separate login.

Its page does not describe a dedicated inspection module — it says stored documents are “perfect for inspections, audits, or council requests”, which is document storage rather than inspection capture.

Best for: self-managing landlords who want strong rental accounting and tax reporting with document-based compliance tracking, and who are happy with a generous free tier.

InventoryBase

Property inventory and inspection software for UK property professionals — photo-rich reports produced from a phone or tablet for check-ins, check-outs, midterm visits and void inspections. Named features: Live Dashboard, Digital Signatures, Inspection App, Invoicing & Payments, Template Builder, Drag Drop Diaries, Interactive Reports and Client Logins. Templates include midterm inspections, fitness for human habitation and contactless check-outs, and it publishes an HHSRS Assessment Software solution, though the feature detail is not set out on the pages we read. Audience is inventory providers, letting agents and property managers, with housing associations also listed. No pricing published. Offline capture is not described on the pages we read.

Best for: letting agents and inventory clerks whose core business is check-in/check-out inventories, where billing the client for the report is part of the workflow.

Property Inspect

The enterprise end of the inspection market, pitched at “from 50 properties to 50,000+”. Inspections from templates with photos, voice notes, signatures and GPS; findings become assignable actions with owners, deadlines and attached evidence; branded photo-rich PDF and interactive web reports; live dashboards across portfolios, teams and regions; and an audit trail preserving every photo, edit, timestamp and signature for compliance and insurers. Three inspection modes: on-site mobile, Self Assessments (remote tenant or client forms) and Live Inspections by video. It says mobile capture works “online or off”. Integrations with MRI, Yardi, Re-Leased, Salesforce and Zapier, plus a REST API and webhooks. “Inspect AI” provides AI-assisted inspection reporting, without published specifics. It publishes an HHSRS sample report under UK Housing. No pricing published; 14-day trial, no card required.

Best for: larger managers and institutions needing multi-site hierarchies, role-based access and integration into an existing MRI or Yardi stack. If you need enterprise integrations, this is the one on this list built for it, and Hybrid Comply is not.

Arthur Online (worth knowing about)

A broad property management platform from Aareon, covering financials and reporting, task management, stakeholder management, occupancy management, document management and workflow automation, with apps for occupants, contractors, property managers and owners, and integrations including Fixflo, Rightmove, Xero, OnTheMarket, Zoopla and Signable. We have included it for completeness rather than ranked it: its homepage does not mention certificates or inspections, and compliance appears only in its social housing positioning, so we could not verify its compliance feature set from the page we read. No pricing published.

Comparison table

Every cell is drawn from the vendor’s own public pages on 30 October 2026. “Not described” means we did not find it documented publicly — it is not a claim that the product lacks the feature. Scroll the table sideways on a phone.

Product	Primary job	Certificate reminders	HHSRS	On-site inspection capture	Rent / accounting / MTD	Free entry point
Hybrid Comply	Inspection and evidence	Yes	Yes — all 29 categories	Yes — offline iOS/Android, photo evidence, AI camera	No	Free to download
Landlord Vision	Whole back office	Yes — with compliance dashboard	Not described	Not described	Yes — all three	14-day trial
August	Compliance checklist + rent	Yes — push, email, SMS	Not described	Not described	Rent tracking + MTD	Free plan (2 tenancies)
PaTMa	Investor portfolio + deal sourcing	Yes — expiry notifications	Not described	Inventories product; capture detail not described	Accounts + MTD, Xero	Free plan (1 unit)
Landlord Studio	Rental accounting + admin	Yes — recurring alerts	Not described	Not described (document storage for inspections)	Yes — all three	Free up to 3 properties
InventoryBase	Inventories and inspections	Not described	HHSRS solution published, detail not set out	Yes — phone/tablet inspection app	Invoicing & payments for report work	Not published
Property Inspect	Enterprise inspections	Not described	HHSRS sample report published	Yes — mobile, “online or off”, GPS, signatures	Not described	14-day trial
Arthur Online	Whole back office	Not described	Not described	Not described	Financials + Xero	Not published

Pick by buyer, not by feature count

If you are…	Start with
A self-managing landlord with 1–10 units, worried about paperwork and tax	August or Landlord Studio — both have real free tiers
A portfolio landlord who wants one system for rent, accounts and documents	Landlord Vision
An investor buying as well as holding	PaTMa, for Deal Finder alongside Property Manager
An HMO operator facing council inspections and licence conditions	Hybrid Comply for the evidence, plus a back-office tool for the money
A care or supported-accommodation provider	Hybrid Comply — the sector is explicitly covered
A letting agent whose business is check-in/check-out inventories	InventoryBase
Managing hundreds or thousands of units with an MRI or Yardi stack	Property Inspect
Inspecting properties with no mobile signal	Hybrid Comply, or Property Inspect — the only two that describe offline capture

Three questions worth asking every vendor

Can I attach a photograph to a specific finding, and does it carry a date? Document storage is not the same thing. When a council officer or an insurer asks what you found and when, a folder of PDFs is a weaker answer than a dated finding with an image against it.
What happens with no signal? Ask for a demo in aeroplane mode. Plant rooms, basements and empty voids are exactly where inspections happen and exactly where connections fail.
Show me the report you would send a third party. Every vendor on this list will show you a dashboard. Ask instead for the output — the PDF or the web report — because that is the artefact that has to survive scrutiny.

Background reading before you choose

Our guides are free with nothing gated, and they are more useful than any feature matrix if you are still deciding what you need to be compliant on:

Try the inspection side in an evening

Most tools on this list have a free tier, so the sensible approach is to test two of them against a property you know well. Hybrid Comply is free to download on iOS and Android — run one inspection and judge it on the PDF that comes out. Book a short demo if you would like us to set it up with you.

Book a demo

Common questions

What counts as "property compliance software" in the UK?

Two quite different things get sold under the same label. The first is a back-office platform that runs a lettings business — rent invoicing, bank feeds, expenses, Making Tax Digital, tenancy documents — with certificate expiry tracking as one module. Landlord Vision, Landlord Studio, PaTMa and Arthur Online are in that group. The second is an inspection and evidence tool, built to capture the condition of a building on site, score hazards, attach photographs to findings and produce a report a third party will accept. Hybrid Comply, InventoryBase and Property Inspect are in that group. Working out which group you need removes most of the shortlist before you look at a single feature table.

Which is best for a small portfolio of one to ten properties?

If the pain is admin and tax, August or Landlord Studio are both built for self-managing landlords and both have free entry tiers — August at £0 for 2 tenancies, Landlord Studio free for up to 3 properties. PaTMa Free covers 1 unit with Pro at £15/month for 5 units including VAT. If the pain is inspection evidence rather than admin, Hybrid Comply is free to download and does the inspection side properly. There is no single right answer and the free tiers mean you can test two of them in an evening.

Which tools actually do HHSRS hazard assessments?

Of the products we checked on 30 October 2026, Hybrid Comply covers all 21 prescribed HHSRS hazard categories with scoring, and InventoryBase publishes an HHSRS Assessment Software solution page though it does not detail the feature set there. Property Inspect publishes an HHSRS sample report under its UK Housing section. Landlord Vision, August, PaTMa and Landlord Studio did not describe HHSRS assessment on their own sites when we looked — which is not evidence they lack it, only that we could not confirm it. If HHSRS matters to your purchase, ask each vendor directly and get it in writing.

Do any of these work offline?

Hybrid Comply’s iOS and Android apps are offline-capable, with sync across devices afterwards. Property Inspect says its mobile app captures inspections "online or off" but gives no further detail on how offline mode behaves. For the others we could not confirm offline capture from their public pages. This matters more than people expect: voids, basements, plant rooms and rural properties routinely have no signal, and a tool that needs a connection pushes you back to paper.

Can one tool do everything?

Not well, in our experience, and we say that as a vendor who would benefit from claiming otherwise. The back-office platforms are strongest where money and paperwork are concerned and thinner on structured on-site inspection; the inspection platforms are strongest on evidence and have no interest in your tax return. Most portfolios past a certain size end up running one of each, accepting that properties and renewal dates get entered twice. If duplication is unacceptable, pick the single product that covers your largest risk and solve the rest manually.

Other comparisons

How we checked this, and what it is worth

Everything said here about another company’s product was read from that company’s own public website on 30 October 2026. We have not run their software end-to-end, we have no access to their roadmaps, and we are not a neutral party — we make one of the products on this page. Treat this as a starting point for your own shortlist, not as a verdict.

Software changes weekly. Features get added, plans get renamed, prices move. Where we say a vendor does something, we found it described on their site; where we are silent on a point, it usually means we could not confirm it either way and chose not to guess rather than put something inaccurate in print. Please verify anything that will decide your purchase on the vendor’s own site:

Product names and trade marks belong to their respective owners and are used here only to identify the products being discussed. If you work for one of these companies and something on this page is wrong or out of date, email hello@hybrid-hq.co.uk and we will correct it.

Last checked 30 October 2026. Pricing and features are the vendors’ own published figures and exclude VAT unless they state otherwise. Nothing here is legal, tax or procurement advice.